UW  FACULTY AUXILIARY   BOARD  MINUTES

January 7, 2013

Present: Vera Wellner, Kay Spelman, Judy Gunderson, Dagmar Shannon, Marcia Brown, Barbara Archbold, Barbara Holmes, Katharina Maloof, Gail Butterfield, Tina Schiess, Lisbeth Pisk, Carol Hol

The meeting was called to order by Carol Hol at 10:40 am.

Minutes Secretary: Lisbeth Pisk With one correction (Programs: Nancy Pearl will not be available for the Spring Luncheon), the minutes of November 5, 2012 were approved as written.

Treasurer’s Report: Barbara Archbold’s November 1, 2012 through December 31, 2012 Treasurer’s Report was reviewed and accepted. Barbara discussed possible changes to properly acknowledging Scholarship Account donations. It was generally decided that all donations should be acknowledged with a note, regardless of amount pledged. More details to follow.

Presidents’ Report: Carol Hol

• Invited Marti Young to attend Scholarship Awards Event (note to Marti & request via the President’s Office). Marti would be out of town and unable to attend.

• Sent thank you note to Marti for seeing that UWFA reps. were invited to the Alumni Association’s Volunteers Appreciation Reception. Perhaps we will be invited the next time.

• Requested the UW President Young’s attendance at Holiday Tea (Form Nov. 10)

• Contacted FIUTS. inviting 2 staff and 6 students to the Holiday Tea. (5 students attended.) *It was suggested that 5 students be asked next year.

• Submitted a 2nd form with PresidentYoung’s office with “briefing materials”/speaking points for President Young (Holiday Tea) (Form # 34 Nov. 19)

• Scholarship Awards Event: Welcomed members and guests and introduced Sara Mockett, Chair.

• Received Report from Sara Mockett regarding the Scholarship Committee and Event.

• Sent thank you note to Sara Mockett and the Scholarship Committee.

• Conferred with Tina Schiess regarding the Holiday Tea final arrangements, etc.

• At Holiday Tea, welcomed guests, thanked the house personnel, Tina Schiess (Chair) and Vera Wellner (refreshments, etc.) Martha Nester and her String Quartet, Mimi Wagar (Silver Basket) and Evette Glauber; introduced FIUTS (5 students and 2 staff) and thanked Marti for hosting our event. Later introduced President Young who directed a few kind words to the UWFA regarding the organization’s contributions to the UW Community.

• Write Holiday Tea Thank-You to the persons named above, including the Youngs.

• Conferred with Marti Young about initiating the placement of “Did You Know” columns in the Auxiliary newsletter. Thus, highlighting the university’s achievements and rankings in various categories......nationally and internationally!

• For the January newsletter, wrote thank you messages for the Scholarship Committee and Holiday Tea Committee.

• Assisted with proofreading of the newsletter.

• As Ruth Gerberding indicated last year that we should no longer send her invitations to Auxiliary events (Ginny Huntsman did not respond to last year’s invite), both were sent Holiday greeting cards from the Auxiliary. The one to Ginny was returned as there was no forwarding address available.

• VFHS: Updated the list of office Volunteers and respective e-mail addresses.

• Condolence cards were sent to the following members for the loss of their husbands: Alberta Ellison (Herbert, Oct. 9), Beverly Bodansky (David, Dec. 23), and Inga Roden (Gunnar, Dec. 28).

Interest Groups: Barbara Holmes: Interest Groups Chairs & Board Luncheon to be held at Gail Butterfield’s home immediately following the February 11th Board Meeting. Barbara announced that the theme would be Valentine’s Day; a menu sign-up sheet was circulated. Barbara will contact the Board members and send out reminders of Potluck items to the Board; 8 IG chairs attended last year.

Courtesy and House: Vera Wellner shared the wonderful success of the Holiday Tea held at the University President’s Residence with around 80 attending. The north-south table arrangement made for better traffic flow; the food adjustments of fewer sweets worked well; remaining cookies were left at the house. Staff at the house were most helpful and anticipatory with all arrangements; therefore, it was suggested that fewer contacts be placed by the Auxiliary. In the past, leftover cookies were taken to the Ronald McDonald House. Barbara Archbold will contact the University Unitarian Church for a reservation for the Fall Reception planned for Monday, October 7, 2013.

Directory: Sue Christian was recognized by Board Members for her hard work organizing the Directory. Sue has no further report until next summer.

Membership/Newcomers: Judy Gunderson, with a few others, will consider a simplification of the membership form. She will be receiving the form and dues which she will pass on to the Treasurer.

Newsletter: Dagmar Shannon and Kay Spelman were complimented on the newsletter format. Extra address labels were printed and newsletter copies will be left at the Housing Office and the UW Club. It was suggested that copies be left at the Reception desk of Cunningham Hall. For the March Newsletter information and pictures must be submitted to Kay by February 12. Items to be included: Dinner-Lectures: Mar. 3 & Apr. 10; Annual Business Mtg; Feb. Potluck photo; “Did You Know?” items; save-the-date May 22 Spring Luncheon.

Programs/Special Events: Marcia Brown emphasized that the Retirement Association should publish UWFA events in their bulletin on a weekly basis, rather than just monthly. For the Spring Luncheon guest speakers Mimi Gates or Melinda Gates (3rd World Health) were suggested. For the April Business meeting speaker suggestions were: a PATH (Women’s Health) organization representative or Ms.Kay Rodriguez (former faculty) with topic Guatemala; Kay Spelman will provide information to Marcia. Patty Whisler had suggested the Seattle Times book reviewer.

Vice President Email Publicity: Katharina Maloof emailed reminders regarding the showing of the film on Jan. 9th, “Turning Point”.

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Visiting Faculty Housing Service: Gail Butterfield reported that everything was going fine; the center had been closed for three weeks over the Christmas Holiday.

Holiday Tea: Tina Schiess, chairman, will provide a complete report on the Tea. That several guests arrive too early is problematic. Perhaps future notices should say “doors open at 1:30 PM”. Providers of refreshments should be requested to arrive at 1:15 PM. Vera suggested the wardrobe rack could be better placed in the back by the stairway. $436.00 was donated to FIUTS. Tina agreed to chair the Tea next year as well.

Scholarship: Sara Mockett submitted the Scholarship Committee Report for the Auxiliary archives and President’s files. The Chair for 2013, Nancy Kenagy, will be asked to the April Board meeting. Carol will call Anni Fuller who has volunteered to serve on the Schl. Comm., to say that the committee is complete for the coming year, but, perhaps the following year.

UWFA E-mail:Barbara Archbold agreed that web-site material be sent directly to Peter Schiess schiess@uw.edu, not through Tina Schiess or Barbara Archbold.

The next meeting is on Monday, February 11, 2013 at 10:30 am at Gail Butterfield’s home followed by the UWFA Board and Interest Group Luncheon at 12:00 at Gail’s.

The meeting was adjourned at 11:50 am.

Respectfully submitted,

Lisbeth Pisk, Secretary